AIM Library, through its well-qualified professional staff, provides the following services:

  • Circulation Service (Issuance of books and other reading material)
  • Reference Service (From Library’s reference collection)
  • Web-Based Reference Service (Searching Internet for information)
  • News Clipping Service
  • Current Awareness Service (Web watch and clippings of contents of latest journals)


Admission and Membership

  1. All the members of the teaching staff, non-teaching staff and the regular bonafide students of the Institute are eligible to enroll themselves as members of the Library.
  2. Any person eligible to become a member of the Library is allowed to enter the Library.

Working hours

The Library shall remain open for members on all working days from 9:30 am to 6:00 pm except on holidays observed and notified by the authority.

Functional timings of the library

The following timings shall be observed for the various functions and services being rendered by the Library staff:

  1. Reading room and Periodical Section - 9:30 am to 6:00 pm
  2. Registration of Members /Issue of No Dues Certificate - 9:30 am to 4:30 pm (on notified dates)
  3. Circulation (Issue / Return of Books) - 11:00 am to 4:00 pm
  4. Reference Service, Reader’s Guidance, Current Awareness Service and other Information Retrievals - 9:30 am to 6:00 pm
  5. Re-shelving/Restoration of Books and Shelves Arrangement - 4:00 pm to 6.00 pm
  6. Sundays and Holidays – 10:00 am to 4:00 pm

Library Committee

There shall be a Library Committee to advice for proper development and smooth functioning of the Library. The authority will constitute a Committee consisting of the Director as Chairman, Librarian as Secretary and members nominated by the Director.

 The role of the Library Committee will be advisory.

Procedure for Enrolment-Registration of Members

  1. Staff members shall be enrolled as members on verification of the validity from the office. Each member shall be registered as ‘Borrower’ in the Staff Loan Register – against serial number with full particulars.
  2. Every staff borrower is entitled to draw books as per norms specified under Rule No. 6, after recording entry of books against his / her signatures for each book, at the Library counter. The books will be issued to the member in person. Issue of books through messenger or on signed slips will not be allowed in any case.


  1. Every regular student of the Institute shall be enrolled as a member of the Library, on verification of admission record supplied by the office or ‘Fees’ and ‘Library Deposit Receipt’ (in original).  Students must produce said documents at the time of the registration.
  2.     After registration, each student member shall be provided with Identity Card, bearing serial numbers and the particulars of the students, enabling them to draw books on loan as per norms laid down in Rule No. 6.
  3. Students will have to return the due books one week before the commencement of the final exams at the end of the academic year, failing which their examination Roll No. will be withheld.

Loan of books and other reading materials

Staff and the students of the Institute are allowed to draw books for home reading / study on loan as per norms fixed as under:

S. No.


No. of Books to be Drawn

Period of Loan


Teaching Staff


1 Month


Non-Teaching Staff


1 Month


Post Graduate Students


15 Days


Undergraduate Students


15 Days

Terms and Conditions of Loan

  1. A library book will be issued to the student on presentation of library-cum-identity card.
  1. Books taken on loan / issued at the Library counter must be returned by the due date as stated on the due date slip at the end of each book.  In case the due date is a holiday, the next working day will be considered as the due date.
  2. A delay fine @ Rs 5/- per day will be charged. The fine calculated shall be deposited in the office against the delay fine record slip issued by the Library staff and Receipt No. and date must be recorded in the Library record.
  1. No cash transaction shall be made at the Library counter, all dues viz. delay fine, and recovery of the cost of book and other material shall have to be deposited in the office against recovery slip issued by the Library staff. The receipt of such recovery deposit in original must be shown and recorded at the Library counter.
  2. Use of ‘Borrower’s Card’ for loan of books by any person other than the person to whom it is issued shall not be allowed.
  3. The loss of Identity-cum-Library card should immediately be reported to the Librarian in writing.  The student who has lost his/her library-cum-identity card will be held responsible for the books issued on them and those books will be treated as lost by him/her.
  4. A duplicate library-cum-identify card will be issued on depositing a fine of Rs 50/- per item in the office on the recovery slip issued by the Librarian.
  5. Re-issue of books to any category of members is not allowed, however, they can get the returned book issued the next day, if it is not in demand.
  6. Librarian / library staff is authorised to call back any book / books from borrowers in case of demand by the other members.
  7. Any damaged, torn or book in a bad condition will not be issued to any member.  Every member must ensure and check the condition of the book issued at the Library counter. In case of any defects, it should be brought to the notice of the Library staff before leaving the counter.
  8. Borrower is responsible for the safe custody of the books borrowed by him/her from the Library. Any book lost, damaged, defaced or torn shall have to be replaced or double of the current published price will be recovered from the defaulter.  In case of volumes, price of the whole set will be recovered.
  9. Each member is required to clear all outstanding dues of the library, viz. due books, recovery of delay fine, recovery on account of loss of book and any other recovery, before leaving the Institute for one or the other reason, failing which ‘No Dues Certificate’ will be issued and office will be informed for the recovery of the dues accordingly.
  10. Institute office shall not refund the security deposit of students without obtaining the ‘No Dues Certificate’ from the Library.
  11. Reference / Reserve Books, Rare Books, Periodicals, Maps, Atlases and other restricted reading material will not be issued for home reading. However, these items shall be made available for use within the Library premises, with the permission of the Librarian.
  12. Exchange of loan books will not be allowed.
  13. Librarian may restrict / refuse to loan books and other reading material to any member without assigning any reasons thereof. However, with the special permission of the Director, use of Library may be allowed to any person.

General Rules

  1. The students are expected to carry the Institute Identity-cum-Library card with them inside the Library. They should produce the same on demand of the Library staff.
  2. Library members should maintain perfect order and silence inside the Library premises.  Any infringement of the rules will invite disciplinary action.
  3. Use of mobile phones / pagers, electronic games, etc. is not allowed inside the Library premises.
  4. Smoking, spitting and littering is prohibited in the Library premises.
  5. Eatables and beverages are not allowed inside the Library.
  6. No member is allowed to dose or sleep in the Library.
  7. No personal belongings except notebooks are allowed inside the Library premises. However, such belongings may be kept at the property counter at the entrance of the Library.
  8. Students are liable for punishment and fine if they misbehave or damage   the books or any other property of the Library.
  9. Keys of the bookshelves will not be given to any member.  Library attendant will go with the member to take out the books and will take it to the counter for the process of issue.
  10. Books taken for consultation from the Library should be returned to the Library attendant on duty.
  11. In case of difficulty in making use of the Library, any member can contact the Librarian at any time.
  12. Any amendments / change in the Library rules shall be notified from time to time.
  13. Readers must go through the notices pertaining to the Library displayed on the notice board.
  14. Library staff is authorised to check every item coming in and going out of the Library.
  15. Discussions of any kind are not allowed in the Library.
  16. Any infringement of Library rules shall be strictly viewed by the authority and should be reported to the Director for disciplinary action against the defaulter.
  17. Annual stock verification of the Library ‘Book Stock’ shall be conducted at the end of the session.