- Looks after all the administrative and academic activities falling in line with the AICTE, IKG Punjab Technical University and the Government of Punjab norms, in all aspects.
- Conducts all the UG & PG programmes according to the affiliating university (IKG Punjab Technical University).
- Appoints faculty member(s) according to the norms of the AICTE and affiliating university (IKG Punjab Technical University).
- Monitors admission, conducts regular class works, to organise placement activities in coordination with Training & Placement Cell, create an environment for industry-institute interaction, coordinate R&D activities, coordinate staff & external organization for R&D & consultancy and maintain discipline among students & staff.
- Monitors smooth conduct of Quality Management System in accordance with NBA and NAAC.
- Responsible for all the academic affairs of the Department.
- Looks after day-to-day activities relating to teaching and other workloads of his/her teaching and non-teaching staff.
- Reports to the Director regarding all the requirements of his/her departments such as faculty member, supporting staff, equipment, books & journals, maintenance, etc.
- Represents his/her department and will report to the Principal all the requirements/shortcomings for the development and proper functioning of the Department, during weekly/fortnightly meetings.
- Looks after the matter related to R&D, Consultancy and Research Publications.
- Arranges for guest lecture/extension lectures, seminars, workshops, conferences, etc.
- Responsible for mobilizing the faculty member(s) for different research grants.
- Responsible for innovative programmes including collaboration with other institutions, Universities and different industries.
- Responsible for students proctor’s system.
- Actively assisting the Head of School in ensuring the good professional practice, standards, and quality of teaching and learning of subject/s through proper dialogue with the class teachers and, under the direction of the relative Dean, promote a healthy process of reciprocal informal observation of class teaching practices.
- Advising and contributing to curriculum development at Institute and system level under the direction and guidance of the respective Dean.
- Coordinating the teaching and learning of the subject(s) for which one is responsible.
- Setting examination papers, coordinating marking schemes and moderating examinations & assessment processes at one’s department as well as in other departments.
- Ensuring timely and adequate provision of textbooks, materials, and equipment required for effective teaching of the subject(s) across departments in the Institute.
- Ensuring that the maintenance and upkeep of equipment related to the subject(s) at the Institute is regularly carried out.
- Preparing specifications and budgets for the requirements of the subject specific teaching tools and equipment, including laboratory equipment.
- Takes care of student scholarships like first graduate, S.C, S.T & other scholarships.
- Maintains the faculty members’ leave records like casual leave, vacation, on duty and permitted leaves.
- Acts as a Coordinator for all the activities relating to the maintenance of the institution.
- Takes care of HR policies of the institution side and outside the institution.
- Conducts interviews as per HODs requirement with College constituted Selection Committee support.
- Takes care of all admission approval procedures and communicating with the universities (in context) in person.
- Keeps account of financial transactions such as admission fees, semester fees, hostel fees, etc.
- Keeps account of all the financial transactions related to repair, maintenance, purchase, etc.
- Disburses salaries for the employees of the institution.
- Prepares the annual account, gets it audited.
- Deals with banks and other financial institutions regarding loans, etc.
- Responsible for filling of annual returns.
- Responsible for all the activities relating to the students placement.
- Coordinates with the industries for providing the vocational training courses to students.
- Arranges guest lectures, workshops, seminars, industrial visits & educational tours for students.
- Coordinates with the different industries for on-campus and off-campus interviews of the meritorious students for providing suitable jobs in their organizations.
- Responsible for interaction with different industries for the functioning of EDPs.
- Manages all the activities relating to the Computer systems and networking.
- Looks after the repair and maintenance of Computer system and its networking.
- Prepares a schedule for providing computer service to all concerned.
- Arranges for availability of internet connection wherever required.
- Arranges computer training /refresher courses for the staff to update their knowledge.
- Develops e-learning and user-friendly e-institution concept with guardians and faculty members.
- Maintains and updates the College website.
- Responsible for the overall in-charge of the library.
- aintains documentations of books, journals, magazines, newspapers, CD’s and library materials.
- repares a periodical requirement of books and journals to students and faculty members.
- Responsible for maintaining and updating e-journals and all teaching aids.
- Keeps record of library materials and report to the Director for any discrepancy.
- Arranges periodic inventory of library materials.
- Arranges all the machines/equipment required in the workshops.
- Responsible for repair and maintenance of all the machines and equipment in the workshops.
- Makes schedule for different groups of students for practice in their respective workshops.
- Responsible for maintenance of laboratories.
- Reports to Director/HOD regarding damage/breakdown of machines/equipment.
- Responsible for safety measures of teaching / non-teaching staff.
- Responsible for allotment of rooms to the students.
- Responsible for maintenance of the hostels.
- Looks after the quality of food served in the hostels.
- Keeps strict discipline among students of the hostels.
- Reports to the Director in case of any indiscipline or misbehavior by the students.
- Looks into the grievances/complaints of the students if found genuine.
- Arranges for first-aid in case of any emergency and arrange for hospitalization of student/staff, if required.
